Secretary
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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About the Brian F Buxton Cardiac and Thoracic Aortic Surgery Unit
The Brian F. Buxton Cardiac and Thoracic Aortic Surgery Unit, as part of the Division of Surgery, Anaesthesia and Procedural Medicine (SAPM), is responsible for the provision of services within the specialty to patients across Austin Health.
About the role
The Unit is seeking an organised and proactive Unit Secretary to provide high‑level administrative and customer service support on a part time basis (3 days per week from Tuesday - Thursday). This role coordinates key administrative functions including PA support, document management, outpatient waitlist oversight, clinic bookings, and reception duties. You will liaise with clinicians and stakeholders, manage correspondence and electronic records, and help maintain smooth unit operations.
About you
To be successful in this role you’ll bring with you:
- Strong communication skills
- Attention to detail
- Medical terminology knowledge
- Experience with Microsoft Office
- The ability to prioritise in a fast‑paced environment
- Experience in medical administration and familiarity with hospital systems (e.g., SharePoint, Cerner, TrakCare) is highly valued
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Celia Cosgriff, Div Mgr Card Vasc Neurosurg Ortho & Spec Surg at Celia.Cosgriff@austin.org.au
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Tuesday 24 March 2026
