Secretary - Radiation Oncology (BAROC)

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• Permanent, full time
• 40 hours per week (includes ADO monthly)

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Medical and Cancer Services

The Medical and Cancer Services Division is one of six divisions within the Chief Operations Officer Directorate of Austin Health. The Division’s clinical services operate across all three Austin Health campuses and Grampians Health Services (GH) within the Ballarat Regional Integrated Cancer Centre (BRICC) and comprise a complex range of national, state-wide organisational wide and specialty clinical services.

Austin Health is one of four health service ‘hubs’ in Victoria which operate radiotherapy services. Austin Health operates two radiation oncology centres in Victoria under the State Governments hub and spoke model. The metro hub is based at the Olivia Newton-John Cancer Wellness & Research Centre (ONJ Centre) in Heidelberg, and the Ballarat Austin Radiation Oncology Centre (BAROC) is housed in the Ballarat Regional Integrated Cancer Centre (BRICC) in Grampians Health Ballarat. Both centres provide multi-disciplinary care including both nursing and allied health services, innovative and progressive approaches to treatment underpinned by the guiding principle of patient centred care and wellness for all patients.

About the role 

A regular day will see you:   

• Provide secretary support to the Radiation Oncology Director (BAROC) including, but not limited to, diary management, email management, preparation of reports and presentations, drafting of emails and correspondence. The role will also provide administrative support to the wider leadership team at BAROC.
• Provide central oversight (distribution, tracking, collation and submission) of key documents and registers, for example – risk registers, legislative compliance updates, contract documentation, document review processes, registers of reviews and organisational charts at the direction and in partnership with the Director of Radiation Oncology (BAROC).
• Accurately prepare and manage the distribution of correspondence, reports, or presentations.
• Monitor and coordinate Radiation Oncologist (Medical) calendars, coordinate tracking processes for planned and unplanned leave, scheduling conflicts, with escalation to Radiation Oncology Director (BAROC) where required.
• Support onboarding of RO registrars and consultants, including facilitating IT, compliance (registration and provider numbers), orientation and accommodation requirements.
• Fortnightly preparation of Radiation Oncologists timesheets for processing.

About you 

To be successful in this role you’ll bring with you:

• Demonstrated secretarial/administrative experience in a similar role.
• High level of computer literacy including Microsoft Office Suite including advanced Excel skills.
• Ability to work both autonomously and as a member of a dynamic team.
• Effective communication skills both verbal and written.
• Demonstrated problem solving, organisational and time management skills.
• Understanding of medical terminology.

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Emma Wadeson, Divisional Director Medical and Cancer Services at Emma.Wadeson@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Thursday 24 September 2026