SAPM Administration Lead

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the North East of Melbourne and state-wide.  We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.  

About the Surgery, Anaesthesia and Procedural Medicine (SAPM) Division

SAPM is a dynamic division within Austin Health, responsible for delivering over 50,000 planned and emergency procedures annually across a wide range of surgical specialties. The division promotes a culture of excellence, lifelong learning, and professional development.

About the role

The Division is seeking a part time (32 hours/week) Tuesday – Friday Divisional Administration Lead -Portfolio 1, fixed term until August 2026. This role provides high-level administrative and personal assistance to senior divisional leaders and supports surgical units including Orthopaedics, Plastics, ENT, and Maxillofacial. This role is key to ensuring smooth operational and administrative functions across the division.

A regular day will see you:

• Provide PA support to the Director of Orthopaedics and Divisional Managers.
• Coordinate meetings, correspondence, and documentation.
• Manage medical leave processes and maintain accurate records.
• Support HR and finance functions including training compliance and invoice processing.
• Contribute to team culture and continuous improvement initiatives.

About you

As the Divisional Administration Lead, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• Proven administrative experience, ideally in a healthcare setting.
• Strong organisational and problem-solving skills.
• Proficiency in Microsoft Office and attention to detail.
• Ability to manage competing priorities and work independently.
• A collaborative mindset and commitment to continuous improvement.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
• Mentoring and career development opportunities.

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager:  Melinda Cosgriff, Divisional Manager Access Planned Procedures and Endoscopy Services at Melinda.COSGRIFF@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: 31 August 2025