Research Administration Coordinator

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• Make a meaningful impact supporting patients, their families and carers
• Fixed term, part time position working 32 hours per week for 12 months
• Enjoy a welcoming team environment with mentoring as you strengthen your skills across financial and research administration

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Neuro-immunology Clinical Research, Education and Support Service

Austin Health's Neuro-immunology Clinical Research, Education and Support Service (N-CRESS), is based within the Department of Neurology. We provide clinical care and the option of clinical trials to people affected by Multiple Sclerosis and a wide range of neurological conditions. Since our inception in 1996, we have built an international reputation for excellence and expertise both in clinical care and in the conduct of quality clinical research. We are a warm, friendly, collaborative and patient-centered team of neurologists, nurses and administrative staff.

About the role 

The Research Administration Coordinator (RAC) plays a key role in managing the financial and research activities of N-CRESS. Working closely with the N-CRESS Manager, you will oversee study budgets, negotiate clinical trial contracts, handle invoices and prepare financial reports. This role also supports the important administrative processes of our clinical trials and research projects, and you will oversee our ethics and governance submissions and develop excellent relationships with researchers, supporting hospital departments, sponsors and regulatory stakeholders.  

You will make a difference to people's lives, work with a great team, utilise your strong communication skills, attention to detail and your research and/or financial administrative skills.

The role is based within N-CRESS at Austin Hospital, where you will be welcomed and mentored as you learn the processes involved in both the financial and research administration aspects of this role. This is a 12-month, fixed term role working 32 hours per week.

A regular day will see you:   

• Preparing research documents for Ethics/governance submission and facilitating their smooth transition through to approval
• Overseeing purchasing, invoicing, payment requests and reimbursements on behalf of N-CRESS
• Reviewing and administering Clinical Trial Agreements and study budgets
• Liaising with other members of the research team to track clinical trials activity

About you 

You will have excellent communication skills, and be highly organised.  You’ll bring energy, drive and enthusiasm to your work, and have a keen interest in developing your skillset.

To be successful in this role you’ll bring with you:

• High level of accuracy, attention to detail and analytical rigour
• Demonstrated excellent written and oral communication skills, including punctuation, spelling and grammar
• Excellent team-working skills and ability to build and maintain strong working relationships
• Proficiency in Microsoft Office (Work, Excel, Outlook)
• Excellent time management

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Belinda Bardsley, Manager – NCRESS at Belinda.Bardsley@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Wednesday 18 February 2026