Research Administration Coordinator

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide.  We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives. 

About N-CRESS

Austin Health's Neuro-immunology Clinical Research, Education and Support Service, N-CRESS, is based within the Department of Neurology. We provide clinical care and the option of clinical trials to people affected by Multiple Sclerosis and a wide range of neurological conditions. Since our inception in 1996, we have built an international reputation for excellence and expertise both in clinical care and in the conduct of quality clinical research. We are a warm, friendly, collaborative and patient-centered team of neurologists, nurses and administrative staff.

About the role

The Research Administration Coordinator (RAC) plays a key role in managing the financial and research administration activities of N-CRESS. Working closely with the N-CRESS Manager, the RAC oversees financial processes, including budgets, invoices and financial reports. Additionally, this role supports the administrative aspects of our clinical trials and research projects, ensuring compliance with research ethics requirements and facilitating effective collaboration with sponsors and regulatory bodies. 

The role is based within N-CRESS, where you will be supported and mentored as you learn the processes involved in both the financial and research administration aspects of this new role.

A regular day will see you:

• Preparing research documents for Ethics/governance submission and facilitating their smooth transition through to approval
• Overseeing purchasing, invoicing, payment requests and reimbursements on behalf of N-CRESS
• Reviewing and administering Clinical Trial Agreements and study budgets
• Liaising with other members of the research team to track clinical trials activity

This is a 12-month, fixed term role.

About you

As the Research Administration Coordinator, you will be someone who is highly organised, with strong attention to detail and excellent written and verbal communication skills.

You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• High level of accuracy, attention to detail and analytical rigour
• Demonstrated excellent written and oral communication skills, including punctuation, spelling and grammar
• Excellent team-working skills and ability to build and maintain strong working relationships
• Excellence in proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent time management

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day.  Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Belinda Bardsley, Manager- NCRESS, Belinda.BARDSLEY@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Thursday 28 August 2025