Health, Safety & Wellbeing Administration Assistant

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About Health, Safety & Wellbeing Department

The Health, Safety & Wellbeing (HSW) department sits within the People & Culture directorate at Austin Health. It is based at Heidelberg Repatriation Hospital, and is responsible for providing advisory services, strategic direction and planning for the workforce health, safety and wellbeing across all campuses, covering approximately 11,000 employees. 

Key areas of responsibility include occupational health and safety management systems; injury management and return to work; workforce wellbeing; and emergency preparedness and business continuity. 

About the role 

The HSW Administration Assistant is a critical role responsible for administration and compensation processing tasks within the Injury and Recovery Services team. This role will help maintain compliance and regulatory requirements and help maintain efficient claims and injury management services across all Austin Health workplaces. This is a 12 month fixed term position working 2 days per week.

A regular day will see you:   

• Process internal Workers Compensation pay runs
• Submit payroll reports, current weekly earnings, and other claim-related information to our Workers Compensation insurer for reimbursement
• Process invoices from our Early Intervention health partners
• Address claim compensation queries and requests from our Workers Compensation insurer and internal stakeholders

About you 

As the HSW Administration Assistant, you will be someone who has excellent communication skills, with a strong commitment to excellence in customer service. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role you’ll bring with you:

• Demonstrated experience with administrative processes and compliance for Victorian Workers Compensation claims
• Ability to function in a multidisciplinary, professional team environment, contributing positively to the delivery of strategic goals.  
• Strong communication skills, analytical skills, and problem-solving abilities
• Ability to prioritise tasks, manage competing demands, and work effectively in a fast-paced healthcare environment.  

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Joshua West, Manager, Workforce Injury and Recovery at Joshua.West@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Monday 10 November 2025