HIS Administrative Coordinator
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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About Health Information Services
The Health Information Services (HIS) at Austin Health consists of Medical Record Services, Clinical Coding Services, Submission Services and Corporate Records Services. HIS has approximately 70 FTE, located across the three Austin Health sites.
About the role
The HIS Administrative Coordinator is a pivotal role within the Health Information Service and the Clinical Coding Team. This position is available to Full Time or Part Time applicants. This position is responsible for providing high level administrative and system support to enable the smooth and efficient operational functions of the Service are achieved. The Coordinator will serve as a key liaison between various stakeholders including clinical staff, IT, People and Culture and external contract staff to streamline operations and enhance service delivery.
A regular day will see you:
- Provide systems administrative support to staff on the use of coding specific software such as the CodeFinder / Grouper and CodeFocus workflow manager.
- Undertake testing of various software products as required by IT, the Clinical Coding Service and the Submissions Team.
- Liaise with clinical staff on the completion of outstanding coding queries and related documentation.
- Participate in the development and delivery of clinical documentation improvement initiatives.
- Manage the rostering and leave planning of staff within the rostering system.
About you
As the HIS Administrative Coordinator, You will be someone who has previous experience in Health Information Services with a demonstrated understanding of the Clinical Coding process.
To be successful in this role you’ll bring with you:
- A degree in Health Information Management or a Clinical Coding Certificate would be favourably regarded
- Strong administrative and communicative skills
- A high level of organisation and attention to detail
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Emily Currie, Coding Manager, Emily.Currie@austin.org.au
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Tuesday 29 July 2025
