Ethics submission and administrative coordinator

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Austin Health is the major provider of tertiary health services, health professional education and  research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Austin Health Inflammatory Bowel Disease (IBD) Service

The IBD Service is a sub-specialty of Gastroenterology that sits within the Surgical Anaesthesia and Procedural Medicine Division (SAPM). The service consists of a dedicated multi-disciplinary team (MDT) who provide collaborative care for patients with IBD. The clinical research part of the service has expertise in managing pharmaceutical sponsored and investigator initiated clinical trials, from first in human Phase 1 through to Phase 4 studies.

About the role

The Ethics submission and administrative coordinator is a newly established role in the team, initiated to coordinate ethics and governance applications, ongoing communications with our Discovery and Innovation Unit (formerly known as the Office for Research) and to provide overall administrative support for clinical research operations within the service.

A regular day will see you:

• Coordinate new ethics and governance applications for studies and/or post approval submissions such as annual reports, protocol amendments, safety reports.
• Liaise with clinical research teams, clinical trials monitors and collaborators to facilitate timely high-quality submissions and follow up as required.
• Assist with the creation and maintenance of investigator site files (ISFs) in accordance with ICH-GCP, sponsor and regulatory requirements.
• Participate in relevant team meetings with the IBD research team.

About you

As the Ethics submission and administrative coordinator, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• Tertiary qualification and/or equivalent experience in an administrative/life science field
• A flexible approach to managing assigned workload
• Working knowledge of, or willingness to learn relevant research guidelines and regulations relevant to role
• Developed computer literacy skills and familiarity with MS Office Suite (Word, Excel, Outlook)

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and the interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Kristy Boyd, IBD Service Lead, via email kristy.boyd@austin.org.au 

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: 29 October 2024