Ethics Submission Coordinator

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• Join the Cancer Clinical Trials Centre as a Casual Ethics Submission Coordinator and support world‑class cancer clinical trial management
• Support efficient, high‑quality ethics and governance processes across a large cancer clinical trials portfolio 

• Based at the Olivia Newton‑John Cancer Wellness & Research Centre (Austin Hospital) 

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About Cancer Clinical Trials Centre (CCTC)

The Cancer Clinical Trials Centre (CCTC) is a high‑performing, fast‑paced environment coordinating more than 250 active oncology and haematology clinical trials across Phase I–III. Recognised nationally for excellence in patient‑centred research operations, we work closely with world‑leading clinicians, multidisciplinary teams, sponsors and collaborators to deliver streamlined, safe and efficient trial activity.  

About the role 

We are seeking a motivated and detail‑oriented Casual Ethics Submission Coordinator to support the ethics and governance activities required for initiating and maintaining cancer clinical trials. In this role, you will assist with preparing and tracking ethics and governance submissions, maintaining accurate documentation, and supporting communication between investigators, sponsors, and regulatory bodies. 

A regular day will see you:   

• Preparing and coordinating ethics and governance submissions (lead, participating and single‑site) 

• Maintaining high‑quality study documentation and accurate records 

• Liaising with study coordinators, investigators, sponsors and internal departments 

• Assisting with post‑approval submissions (amendments, safety notifications, annual reports) 

• Updating departmental trackers, site files and SharePoint folders 

• Supporting smooth study start‑up and efficient trial operations 

About you 

As the Casual Ethics Submission Coordinator, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset. You are enthusiastic, organised and committed to delivering high‑quality administrative support within a research environment.  

To be successful in this role you’ll bring with you:

• Understanding of cancer/biology with relevant tertiary qualifications or equivalent experience 

• Knowledge of clinical research ethics and governance frameworks (including National Mutual Acceptance) 

• Excellent communication skills, including the ability to interpret technical information 

• Strong organisational skills with the ability to meet deadlines and manage competing priorities 

• Proficiency with Microsoft Office and document management systems 

• Ability to build productive working relationships with internal and external stakeholders 

• High attention to detail and a commitment to accuracy 

• A positive, flexible and team‑oriented approach 

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Anne-Marie Woods, Manager CCTC at Anne-Marie.Woods@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Tuesday 31 March 2026