Ethics Submission Coordinator
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- Join the Cancer Clinical Trials Centre and support high‑quality cancer research
- Support efficient, compliant ethics and governance processes across a large cancer clinical trials portfolio
- Fixed term full‑time or part‑time (40 hours with ADO, less by negotiation)
- Located at the Olivia Newton‑John Cancer Wellness & Research Centre (ONJ Centre) at Austin Health
- Appointment as HS3 (Ethics Submission Coordinator) or HS4 (Senior Ethics Submission Coordinator) will be based on skills, knowledge and experience
Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About Cancer Clinical Trials Centre
The Cancer Clinical Trials Centre (CCTC) is a high‑performing, fast‑paced environment coordinating more than 250 active oncology and haematology clinical trials across Phase I–III. Recognised nationally for excellence in patient‑centred research operations, we work closely with world‑leading clinicians, multidisciplinary teams, sponsors and collaborators to deliver streamlined, safe and efficient trial activity.
About the role
We are seeking a motivated and detail‑oriented ethics professional to join our Ethics Team. This single vacancy may be appointed at Ethics Submission Coordinator (HS3), or Senior Ethics Submission Coordinator (HS4) depending on the successful candidate’s experience, competencies, and ability to meet the requirements of the applicable position description.
In this role, you will coordinate ethics and governance submissions for cancer clinical trials, support lead and participating site activity, maintain high‑quality documentation, and foster strong communication with study teams, sponsors and regulatory bodies.
A regular day will see you:
- Preparing and submitting ethics and governance applications (lead, participating and single‑site)
- Liaising with investigators, sponsors, CROs, and external vendors and internal departments
- Ensuring timely distribution of approved documents and maintaining accurate study files
- Supporting post‑approval amendments, reports, deviations and safety notifications
- Maintaining trackers, documentation, and shared resources
- Contributing to process improvement and a collaborative team cultureHS4 applicants may also undertake training/mentoring, contract and budget negotiation, and provide authoritative advice
About you
You are an organised, proactive clinical research professional with a commitment to high‑quality ethics and governance processes. You communicate clearly, manage competing priorities effectively, and enjoy contributing to a high‑performing, supportive team.
To be successful in this role you’ll bring with you:
- Understanding of clinical research processes and ethics/governance frameworks (including NMA)
- Excellent written and verbal communication skills
- High attention to detail and ability to meet strict deadlines
- Ability to build effective working relationships with internal and external stakeholders
- Proficiency with Microsoft Office and document management
- HS4 candidates will also have demonstrated senior‑level capability including experience in ethics submission coordination, contract/budget negotiation, and/or training/mentoring.
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Anne-Marie Woods, Manager CCTC
Interested in finding out more about this opportunity? Read the position descriptions for further details:
Application closing date: Thursday 19 March 2026
