DoAT Administrative Support Officer

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• Administrative Support Officer, Directors of Advance Trainings (DoATs statewide)

• Full-time, Fixed Term Position (2 January 2026) working Monday to Friday
• Classification YC90 (Grade 3)

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Mental Health Division

The Mental Health Division (MHD) is committed to providing the highest levels of inpatient, residential, and community care in a specialised environment for our patients. In realising their goals, the department will lead and excel in research, teaching, and person-centred, evidence-based practice. The MHD provides services on all three campuses of Austin Health, from the Emergency Department to bed-based services and ongoing ambulatory care.

About the role

The Administrative Support Office provides a high-quality level of administrative and operational support to the RANZCP Directors of Advanced Training across Victoria, including Adult Psychiatry, Consultation Liaison Psychiatry, Old Age Psychiatry, Forensic Psychiatry and Psychotherapy. The position will manage the offices of RANZCP Victorian Directors of Advanced training (DoATs), and improve levels of efficiency, time management and effectiveness of the service system.

It is a highly privileged role, with access to sensitive information where discretion and confidentiality are essential. The ability to work flexibly, quickly, independently and under limited instruction are critical, as are also, the skills required in managing complex, competing requests and priorities at a task and project level.

The role of Administrative Support Officer is to provide administrative support to the DoATs responsible for the training, recruitment, progress, AND understanding the process and requirements of training programs, supervisors and training records, and representation at the VPTC branch training committee and binational advanced training committees. The DoAT may also be required to report to the College, and work closely with the Directors of Training in the three Victorian training regions.

About you

You will have excellent communication skills and a strong commitment to excellence in patient care. You'll bring energy and drive to your work and be keen on developing your skillset.

To be successful in this role you will bring with you:

• Proven experience in providing high-level administrative and office management support.
• A collaborative mindset and ability to work effectively with multidisciplinary Mental Health teams.
• Knowledge and understanding of supporting Psychiatric Advanced Certificates of Training across multiple regions.
• Strong skills in maintaining and managing databases with accuracy and efficiency.
• The ability to work independently with minimal supervision, demonstrating initiative and accountability.
• A professional and innovative approach to work, with strong organisational skills and the ability to manage competing priorities.
• A commitment to embodying and promoting the values of Austin Health in all aspects of your work.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day.  Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process or have questions about this opportunity, you are welcome to reach out to the hiring manager: Eleni Michailidis, Administrative Services Manager at Eleni.Michailidis@austin.org.au or 0401 369 738.

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Tuesday 29 April 2025