Data and Administrative Assistant

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• Support high‑quality cancer clinical trials as a Data & Administrative Assistant within the ONJ Centre at Austin Health.
• Full‑time or part‑time opportunity (40 hours with ADO, or less by negotiation).
• Join a collaborative, purpose‑driven team contributing to world‑class cancer research.

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the department

The Cancer Clinical Trials Centre (CCTC) is a collaborative, fast‑paced and high‑performing team within Cancer Services at Austin Health. We coordinate a large and diverse portfolio of oncology and haematology trials, from First‑in‑Human Phase 1 through to Phase 3, with more than 250 studies active at any one time across pharmaceutical‑sponsored, collaborative group and investigator‑initiated research. Working closely with leading clinicians and multidisciplinary teams, CCTC is recognised for delivering high‑quality, patient‑centred trial management and contributing to better outcomes for people affected by cancer.

About the role 

The Data and Administration Assistant (DAA) provides important administrative and data management support to Austin Health's CCTC unit, ensuring the smooth and efficient delivery of clinical trial activities. You will contribute to maintaining accurate records, managing key trial documentation and supporting day‑to‑day processes that uphold compliance, quality and workflow across the department.

This position is well suited to someone who enjoys detailed, structured work and values being part of a collaborative team contributing to high‑quality cancer research.

A regular day will see you:   

• Maintain data entry and document management to support operations.
• Update study trackers, databases and filing systems to ensure information remains current and compliant.
• Provide reliable administrative support, including file maintenance, reimbursements and routine office tasks.
• Coordinate and organise documents within CCTC systems, ensuring correct naming conventions and confidentiality standards.
• Work collaboratively with the broader team to support daily workflow and contribute to smooth trial delivery.

About you 

As the CCTC Data Administration Assistant, you will be organised, detail‑focused and comfortable working within structured processes, communicating clearly and contributing positively within a supportive team. You take pride in delivering accurate, consistent work that supports high‑quality clinical trial operations.

You’ll further bring with you: 

• Strong attention to detail and confidence in data entry and administrative tasks.
• Good communication skills and a professional, team‑focused approach.
• Ability to prioritise tasks and manage your workload effectively.
• Solid computer skills, particularly with Microsoft Office and databases.
• A positive attitude, reliability and willingness to learn within a clinical research environment.

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Anne-Marie Woods, Manager CCTC at Anne-Marie.WOODS@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Thursday 5 March 2026