Board Administrative Officer

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About Austin Health Board Secretariat

The Board Secretariat is situated within Executive Services and supports the operations of the Austin Health Board and its seven Committees. The Board Secretariat engages with a range of internal and external stakeholders.

About the role 

The Board Administrative Officer reports to the Board Secretary and is responsible for providing high level administrative and governance support for the effective and efficient operations of the Austin Health Board. 

A regular day will see you:

• Provide proactive assistance to the Board Secretary in the coordination of Board related activities.
• Build effective relationships with internal and external stakeholders in relation to Board matters, providing timely and accurate advice as required.
• Organise and support the conduct of in-person and virtual meetings of the Board and Board Committees.
• Draft agendas, minutes, reports and resolutions, ensuring information is accurate and well prepared.
• Support the review and assembly of Board papers in Diligent, maintaining a high level of attention to detail.
• Provide timely support to Board directors.
• Seek to continuously improve systems, processes and work flows that support Board operations.

About you 

As the Board Administrative Officer, you will be someone who has highly developed interpersonal skills and the ability to work collaboratively with a range of stakeholders. You will act with diligence, integrity, professionalism, and a high degree of discretion and confidentiality. 

To be successful in this role, you'll bring with you:

• Excellent written skills with a high degree of attention to detail.
• Strong organisational and time management skills, with the ability to balance competing demands.
• Well-developed critical thinking and problem solving skills.
• ‘Can do’ attitude and flexible approach, with a committment to continuous process improvement. 
• Advanced computer proficiency in Microsoft Office products. 

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Sharon Olivier, Board Secretary, Sharon.OLIVIER2@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Monday 9 March 2026