Administrative Officer

Are you a current Austin Health employee?

If yes, please log in to the Austin Health careers website via ‘Employee Login’ using your network login details to search, view and apply for all career opportunities available.

• Great opportunity for an individual with highly developed administrative skills to join the Nutrition and Dietetics Department at Austin Health.   

• Administrative Officer Grade 2

• Full time (part-time request will be considered), 30-38 hours per week, roster over 5 days. 

• Start date: available from 27th July 2026, ongoing 

• Work allocation is the provision of comprehensive administrative, financial, operational and customer service support to the Nutrition & Dietetics Department across all sites of Austin health.  

• Main location is Austin Hospital in Heidelberg, however, administrative support is provided to the Nutrition and Dietetics Department across all sites.   

• Pay rate: Administrative Officer Grade 2 (eg: HS21) $38.85 per hour+ salary packaging + superannuation  

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Nutrition and Dietetics Department 

The Nutrition and Dietetics Department is part of the Allied Health division, which employs over 1,000 health professionals across 27 disciplines, broadly known as the therapies and sciences, who work as key members of the multidisciplinary team aiming to provide the best outcomes for patients via preventing, diagnosing and treating a range of healthcare conditions.  

Our department has around 55 staff members across three sites - Austin (acute care), Repat (sub-acute care) and Talbot (rehabilitation), providing services to inpatients, outpatients and home & community programs.  We operate as one department and come together for staff meetings and continuing education. Our work environment is vibrant and fast paced and we are a friendly and supportive team. We have many highly skilled and experienced dietitians who lead our clinical teams - specialist medicine, oncology, surgical/ICU/gastro, paediatrics and mental health, sub-acute and ambulatory care, and portfolios - staff education, quality, research, student training, food service, nutrition support and workforce operations.  

About the Role 

In this role, you will be the backbone of our Nutrition and Dietetics Department, ensuring the smooth day-to-day operation of our service. You will provide reception, office management, financial administration, outpatient coordination and administrative support to a busy and dedicated team. 

You will work closely with Dietitians and Allied Health Assistants and be primarily based at Austin Hospital, with occasional travel across campuses as required. 

If you enjoy working independently, managing competing priorities and being part of a supportive healthcare team, this role offers the opportunity to make a real difference behind the scenes of patient care. 

This is a full-time position; however, part-time applications (30–38 hours per week) will be considered. A five-day-per-week roster is required (Monday to Friday). 

About You 

You are a highly organised and proactive administrator with excellent communication and customer service skills. You bring: 

• Significant experience in administration, reception and secretarial support 

• Strong computer literacy and attention to detail 

• Excellent interpersonal, written and verbal communication skills 

• The ability to manage competing priorities and meet deadlines 

• Strong problem-solving skills and a flexible, collaborative approach 

• A demonstrated commitment to improving administrative processes 

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 
• Five weeks annual leave (pro-rata for part time)

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Leonie Pearce, Manager, Nutrition and Dietetics at leonie.pearce@austin.org.au or phone (03) 9496 5542.   

Interested in finding out more about this opportunity? Read the  position description for further details. 

Application closing date: Wednesday 29 July 2026

How to Apply 

Please submit: 

• Current resume 

• Cover letter (maximum 2 pages, inclusive of a proposed roster) 

• Contact details for at least two professional referees 

• Evidence of COVID-19 vaccination