Administrative Officer

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• Casual
• Heidelberg locations, close to public transport

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Division of Surgery, Anaesthesia & Procedural Medicine

The Division of Surgery, Anaesthesia & Procedural Medicine (SAPM) is responsible for the management and coordination of surgery, gastroenterology and cardiology services. Emergency and planned procedures are delivered to 35,000 patients per year across two sites, in 19 operating theatres, two procedure rooms, four endoscopy suites and two catheter laboratories by more than 1,750 staff.

About the role 

This is a front facing role where you will be engaging with patients, their families, medical representatives and other visitors to the operating suites. Working closely with wards and specialty units, you will contribute to critical administrative tasks while supporting a smooth and seamless patient journey. You will work across multiple workstations performing duties relative to that area with varied hours to meet service demands.

About you 

As the Administrative Officer, you will be someone who has excellent communication skills, a strong commitment to excellence and ability to work within a team as well as independently. You’ll bring energy and drive to your work and have abilities to work within a changing environment.

To be successful in this role you’ll bring with you:

• Highly organised with the ability to prioritise work and multi-task in a busy environment 
• The ability to follow a prescribed workflow
• Ability to problem solve and attention to detail 
• Proficiency and digital literacy expertise including the MS Office Suite 

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Mikki Rowan, Elective Admissions and Operating Suite Admin Manager at Mikki.ROWAN@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Wednesday 13 May 2026