Administrative Officer

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Austin Health is the major provider of tertiary health services, health professional education and  research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About Medical and Cancer Services Division

The Medical and Cancer Services Division is one of six divisions within the Chief Operations Officer Directorate of Austin Health.  The Division’s clinical services operate across all three Austin Health campuses and Ballarat Health Services (BHS) within the Ballarat Regional Integrated Cancer Centre (BRICC) and comprise a complex range of national, state-wide organizational wide and specialty clinical services.

About the role

To provide high quality and efficient organisational and administrative support to cancer multidisciplinary case conference meetings and other cancer service activities. Currently there are multidisciplinary meetings for lung, breast, CNS, hepatobiliary (HPB), uro-oncology, melanoma, upper gastro-intestinal, head and neck, colorectal and haematological cancers. Further meetings, enhancements to existing meetings and linkages with regional centres are ongoing.

A regular day will see you:

• Liaise with head/leader/chair of each group on a regular basis (in person at the meeting, and by phone at other times)
• Use and maintain the MDM administrative database (CANMAP) including scheduling meetings, maintaining and recording attendance, accepting agenda submissions and keeping up to date distribution lists for each MDM. Distribute logons, assist in training and maintaining contact information to rotating medical staff
• Develop and circulate to attendees meeting agendas include all cases to be discussed with additional details as required by each team

About you

As the Administrative Officer, You will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• Previous secretarial/administration experience at a management level, including a demonstrated ability to work independently to tight timeframes and maintain strict confidentiality.
• Ability to remain calm under pressure and to maintain a high level of professionalism at all times
• Ability to work in an environment of varying disciplines of staff including but not limited to consultants, junior medical staff, external providers and administration
• Excellent written and verbal communication skills

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging for living expenses, meals, and holiday accommodation
• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
• Mentoring and career development opportunities
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Donna Vains at Donna.VAINS@austin.org.au.

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: 25 May 2025