Administration Officer

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• Permanent part time  
• 24 hours per week
• Work within a rotating roster: Mon - Fri 06.30 - 20.00, Sat 06.30-18.00

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Department

The Surgery Centre (TSC) on the Repatriation Campus provides a unique service by separating short-stay and day case elective surgery from emergency surgery, which is performed predominantly at the Austin campus. TSC includes 8 Operating Rooms, 2 Endoscopy Rooms, 12 bay Recovery Room and an inpatient unit consisting of 32 available overnight beds and 21 Day Surgery spaces.

Austin Operating Suite (AOS) on the Austin Campus provides a broad range of elective and emergency surgeries, including liver transplant and cardiothoracic surgery. AOS includes 11 Operating Rooms, 2 Procedure Rooms, 2 Endoscopy Rooms, Post Anaesthesia Recovery Unit (PARU) with High Dependency patient facilities, the Surgery and Endoscopy Centre (SAEC) consisting of 32 spaces to accommodate Day Surgery patients, 9 West with 24 available overnight beds and Acute Surgical Transition Unit (ASTU) with 6 available spaces to accommodate fast tracking of patients presenting to the Emergency Department.

About the role 

The Administration Officer I responsible for providing clerical services for admissions, post op appointments. discharges and maintaining patient records.

A regular day will see you:

• Deliver a customer-focused service to patients, their families and visitors
• Provide administrative assistance to the clinical ward staff
• Ensure accurate data transmission of patient movement

About you 

To be successful in this role, you'll bring with you:

• Demonstrated excellence in customer service and teamwork.
• Well-developed communication skills.
• Intermediate computer skills and knowledge of Microsoft Office applications.
• An understanding of and commitment to patient confidentiality.
• Knowledge of Cerner, Medtrak and other health information systems.

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working with Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Rina Clemow, Elective Admissions and Operating Suite Admin Manger at rina.clemow@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Sunday 28 September 2025