Administration Officer

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• Administration Officer Role – research setting
• Part-time Long Service Leave cover with flexible working hours
• Make an impact supporting patients, their families and carers
• Heidelberg location, with multiple public transport options available to Austin Hospital 

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Department of Molecular Imaging & Therapy (MIT)

The MIT department at Austin Health is the largest in Australia and has three Positron Emission Tomography (PET) cameras, one of which is dedicated to brain research. It is active in the development of new scans for the early diagnosis of neurodegenerative diseases such as Alzheimer’s and Parkinson’s disease. The Neuroscience Molecular Imaging Research Team is currently studying areas that include beta-amyloid imaging in aging and dementia and dopaminergic neuronal imaging in Parkinson’s disease. The group has active collaborations with the University of Melbourne, Florey Institute of Neuroscience and Mental Health, CSIRO, and other European and US based companies.

About the role

As the Administration Officer, you will work collaboratively with a supportive team of professionals, who are passionate about providing best practice care for patients. You will provide administrative support to the Director of Molecular Imaging Research, the research manager, senior scientific staff, and research nurses in all issues relating to the Neuroscience PET Research program.

You’ll join a friendly and supportive team who genuinely enjoy their work and the contribution they make.

A regular day will see you:

• Schedule PET scan bookings for research participants
• Ensure the weekly research PET schedule is accurate 
• Create scan bags for the research participants on a weekly basis for upcoming PET scans
• Liaise with and provide assistance to the Neuroscience Molecular Imaging Research Team and work closely with the research nurses on issues relating to research operations and notify relevant staff of any scheduling changes
• Take minutes during weekly team meeting and distribute minutes to members of the research team
• Manage the monthly and quarterly invoicing for the Neuroscience PET Research program agreements.

About you

You will be someone who has excellent communication skills and a strong commitment to excellence in patient care. You’ll bring energy and drive to you work, and have a keen interest in developing your skillset.
You’ll further have:    
•    Previous administration experience (research or clerical)

•    Experience with accounts receivable/payable
•    Well-developed organisational skills with an ability to manage time efficiently and prioritize delegated tasks.
•    Work well under pressure to meet deadlines and requirements.
•    Intermediate computer skills, particularly Microsoft Word, Excel and Outlook.
•    Knowledge of Medical Terminology.

Our benefits 
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
•    Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation
•    A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program
•    Onsite childcare, easy access via public transport and discounted car parking
•    Mentoring and career development opportunities

Work with us! 
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Svetlana Bozinovski at Svetlana.BOZINOVSKI@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: 13 October 2024