Administration Clerk

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• Parental leave cover position, fixed term until June 2026

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Medical and Cancer Services Division
The Medical and Cancer Services Division is one of six divisions within the Chief Operations Officer Directorate of Austin Health.  The Division’s clinical services operate across all three Austin Health campuses and Ballarat Health Services (BHS) within the Ballarat Regional Integrated Cancer Centre (BRICC) and comprise a complex range of national, state-wide organizational wide and specialty clinical services.  

About the role
Purpose of the role is to provide administrative support and a customer service focus to patients, their families and visitors to Ward 7 South.

A regular day will see you:

• Maintain clinical files in accordance with relevant policies and legislation, including pre-admissions, admission and discharge of patients, both from other wards and directly.
• Maintain medical records including filing of reports and ensuring adequate supply of patient labels.
• Maintain ward-related records and databases as directed.

About you

As the Administration Clerk, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.

To be successful in this role, you'll bring with you:

• An ability to manage incoming work with competing priorities, meet deadlines, and advanced attention to detail and accuracy in all activities
• Demonstrate a high degree of initiative, tact and diplomacy with well-developed interpersonal skills
• Ability to communicate effectively, both verbal and written.

Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
• Mentoring and career development opportunities.

Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Donna Vains, Administrative Manager, Donna.VAINS@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Tuesday 1 July 2025