Administration Assistant

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Department of Respiratory and Sleep Medicine

The position is within the Department of Respiratory and Sleep Medicine at the Austin Hospital, Austin Health; a major public teaching hospital and tertiary referral centre associated with The University of Melbourne.

The Department includes a busy 22 bed inpatient ward (Ward 5 West) located on level 5 of the Austin Tower and a dedicated ventilation weaning bay and 2 inpatient sleep study beds. Specialist clinics include multidisciplinary lung cancer, allergy, pulmonary hypertension, sleep disorders and ventilatory failure. The Department runs the state-wide Victorian Respiratory Support Service, providing a state-wide service to persons diagnosed with chronic ventilatory failure who require support with home ventilation. The Victorian Weaning Unit (VWU) state-wide service provides support to other health services by accepting referrals of patients who are slow to wean from ventilation. The allied Department of Thoracic Surgery is the largest of its type in Australia and is a statewide referral service for thoracic oncology

About the role 

This role provides a wide range of administrative support to the Victorian Respiratory Support Service (VRSS) as well as secretarial work for its Director. 
Based at our Austin Campus, this is a busy job share role where you will often find yourself juggling multiple tasks at once. This is a fixed term role, 24 hours per week until February 2026. You must be available Mondays and Tuesdays

A regular day will see you:   

• Electronic diary management, including coordinating appointments, conference bookings and meetings
• Scheduling Performance, Review and Development appraisals
• Manage busy email inbox
• Co-ordinate VRSS day admissions
• Liaise with internal and external medical and allied health staff
• Manage and co-ordinate sleep study bookings
• Support the department with a variety of administrative tasks 

About you 

As each day can vary, you will be flexible and have a strong ability to multi-task and prioritise your workload. You will have a passion for providing excellent patient care with a compassionate nature. Previous experience in healthcare is essential and will allow you to hit the ground running.

You’ll further bring with you: 

• Excellent communication skills, both written and verbal
• The ability to, learn quickly, troubleshoot and think outside the box
• High level computer skills 
• The ability to maintain accurate documentation and records
• Demonstrated experience working successfully within a team

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Carly Longo, VRSS Administration Manager at Carly.Longo@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Friday 15 August 2025