Admin Team Leader

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About the Surgery Centre and Operating Suite

The Surgery Centre (TSC) on the Repatriation Campus provides a unique service by separating short-stay and day case elective surgery from emergency surgery, which is performed predominantly at the Austin campus. TSC includes 8 Operating Rooms, 2 Endoscopy Rooms, 12 bay Recovery Room and an inpatient unit consisting of 32 available overnight beds and 21 Day Surgery spaces.

Austin Operating Suite (AOS) on the Austin Campus provides a broad range of elective and emergency surgeries, including liver transplant and cardiothoracic surgery. AOS includes 11 Operating Rooms, 2 Procedure Rooms, 2 Endoscopy Rooms, Post Anaesthesia Recovery Unit (PARU) with High Dependency patient facilities, the Surgery and Endoscopy Centre (SAEC) consisting of 32 spaces to accommodate Day Surgery patients, 9 West with 24 available overnight beds and Acute Surgical Transition Unit (ASTU) with 6 available spaces to accommodate fast tracking of patients presenting to the Emergency Department.

About the role 

As the Admin Team Leader, you will be responsible for ensuring the efficient and effective delivery of services by the Administration Team across both The Surgery Centre (Repat Campus) and the Austin Operating Suite (Austin Campus). You will work across both campuses to support alignment of best practice, workflows, and operational knowledge across the two sites. This is a permanent, full time position with a monthly ADO.

A regular day will see you:   

• Over-see the daily operations within the Administration Team, coordinating and directing staff to ensure service needs are being met daily
• Assist and support the Admin Manager as needed, to maintain efficient leadership of the Administration Team and smooth operation of all administrative functions within the department
• Support the coordination of planned and unplanned leave for the team, including assisting in arranging cover and providing cover when required

About you 

To be successful in this role you’ll bring with you:

• Experience in leading an administration team, managing rosters, delegating tasks, and optimising workflows
• Excellent organisational and time management skills
• Proven excellence in customer service, with a genuine commitment to patient care
• Ability to give and receive feedback in a constructive framework
• Clear and confident communication skills, both written and verbal
• To work both autonomously as a leader and member of a dynamic team, which works effectively within a multi-disciplinary environment

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation. 
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program. 
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options. 
• Mentoring and career development opportunities. 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures. 

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Mikki Rowan, Elective Admissions and Operating Suite Admin Manager at Mikki.Rowan@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: Monday 8 December 2025