Administration Assistant

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Austin Health is the major provider of tertiary health services, health professional education and  research across three campuses in the Northeast of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives. 

About Palliative Care department 

Palliative care is an approach that improves the quality of life of patients and their families facing the problem associated with life-threatening illness, through the prevention and relief of suffering by means of early identification and impeccable assessment and treatment of pain and other problems, physical, psychosocial and spiritual. 

About the role 

To provide high quality administrative and secretarial support to the Director and Palliative Care unit located within the Olivia Newton-John Cancer, Wellness and Research Centre.  

This Friday only position is sharing the duties and tasks in a job share arrangement to ensures all the administrative needs of the unit are being met. 

A regular day will see you: 

• Facilitate the smooth day to day operations of the unit 

• Provide exceptional face-to-face, phone and email communication, including discretion and confidentiality on sensitive matters 

• Preparation of correspondence (both written and email), books, reviews, publications, research publications, grant applications and reports 

• Independently manage routine correspondence 

• Provide secretarial & administrative support to the Director which includes preparation, typing of documents, letters, medical and research reports, flyers, copying, faxing and scanning 

About you 

As the Administrative Assistant position will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset. 

To be successful in this role, you'll bring with you: 

• High level of experience in computing skills in word processing, spreadsheet and presentation packages 

• An ability to manage incoming work with competing priorities, meet deadlines, and advanced attention to detail and accuracy in all activities 

• Proficiency in Microsoft Office Programs including Microsoft Teams

Our benefits 

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day.  Our people also receive a variety of rewarding benefits, including: 

• Greater take-home pay through generous salary packaging 

• A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program 

• Mentoring and career development opportunities 

• Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists 

Work with us! 

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.  

If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date. 

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process or have questions about this opportunity, you are welcome to reach out to the hiring manager: Donna Vains, donna.vains@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details. 

Application closing date: 29 November 2024